Support Requests

Every effort will be made to provide partial financial support to participants who have no alternative source of funding. Preference will be given to graduate students and post-doctoral fellows whose participation is not fully supported by other sources. Support requests should be submitted as soon as possible, but no later than April 1, 2014. To do so, please print and complete the support form, and return it — along with a copy of your CV — to Brian Simanek or Doug Hardin by fax, email, or postal mail.

Please be advised that according to U.S. immigration laws, individuals who enter the U.S. and wish to be reimbursed for travel-related expenses should enter only on a B-1/B-2, WB/WT, or J-1 visa; however, certain limitations pertaining to reimbursements apply. We advise you to contact your local U.S. embassy or U.S. consulate to inquire which visa rules (pertaining to reimbursements) apply to your country. We look forward to seeing you in Nashville.

FAX: ++(615) 343-0215
Attn: Doug Hardin

EMAIL:
brian.z.simanek@vanderbilt.edu


POSTAL MAIL:
Doug Hardin
Department of Mathematics
Vanderbilt University
1326 Stevenson Center
Nashville, TN 37240
U.S.A.

Important: If you are a non-U.S. resident, you will be required to fill in Vanderbilt's online Business Visitor Questionnaire (BVQ) before you can be reimbursed.  Please fill out this form after
January 1, 2014.  For information regarding visa requirements, click here.

Reimbursement Procedures.  
The following reimbursement procedures must be followed by those whose requests for support have been approved. Upon arriving at the conference site, please ask the staff person at the registration desk to provide you with the necessary form you must fill out and return prior to your departure. We will need the following information:

  1. Passport
  2. U.S. visa
  3. I-94 form, issued at the U.S. border.
  4. DS-2019 / formerly IAP-66 (if you are on a J1 Visa)
  5. Airplane ticket (with original ticket stubs). Use of a U.S. flag carrier flight is encouraged. Use of a U.S.
    flag carrier increases the funds available for us to use for reimbursement.
  6. You will also need to fill out a form that will be available at the registration desk.
  7. Reimbursement checks will be mailed after the conference is over. Due to the University requirements for processing these, it is not possible to provide any reimbursement checks during the conference.